Front desk software for small lodges

The register, the bill and the police book — on one screen.

Built for 10 to 40 room lodges that run on paper today. Check a guest in, take the advance, capture the ID, and have the register and the GST bill come out of the same entry.

See the front desk +91 95358 06833
Built for
Lodges of 10–40 rooms
Runs on
Any desk computer, in a browser
Works with
Your restaurant or bar counter
The front desk

Every room, and what it is doing right now.

This is the screen the desk stays on all day. Rooms are grouped by floor and coloured by state. Tap a room to check someone in, take a payment, or book the next night.

Room numbers, names and amounts shown here are examples.

Check-in

Four steps, always in the same order.

The room is not held until the advance is taken. The desk cannot skip a step or finish out of order, so no guest ends up in a room without an ID on file.

  1. First01

    Advance

    Cash, UPI or card. The amount fills in from the room's nightly rate; changing it is a deliberate action.

  2. Then02

    Government ID

    Front and back captured on camera. Aadhaar is stored as the last four digits only, never the full number.

  3. Then03

    Guest details

    Name, mobile, address, where they came from and where they are going. Everyone else in the room is added here with their relation.

  4. Last04

    Photograph

    A photo of each guest, taken at the desk and filed against the stay.

Compliance

The register writes itself.

The police register, the GST on the room line and the guest's ID scans all come out of the one check-in entry. Nothing is copied into a second book.

01 · Police register

Every check-in becomes a register row.

Name, age, mobile, ID type and number, permanent address, arrived from, arrival time, purpose, proceeding to, room, departure.

  • Searchable by name, mobile or date
  • Printable for any date range when an inspection asks
  • One entry per stay, even when the guest changes rooms
02 · GST that bands correctly

Room tax follows one night's tariff, not the bill total.

A long stay stays in the right band instead of being pushed into a higher one because the bill got bigger.

  • Your bands, set once and editable
  • SAC code on the room line
  • CGST and SGST shown separately on the invoice
03 · Guest photographs and ID scans

Held against the stay, then removed on your rule.

Never shown on any public page. Kept for the period you choose, then removed — with a record of what was removed and when.

  • Register entries are kept permanently
  • Images follow your retention rule
What nobody else at this price does

Dinner goes on the room bill.

If you run a restaurant or bar, the waiter settles the table to a room instead of taking money. The desk sees the charge the moment it is posted, and it comes out on the guest's bill at checkout with the restaurant's own tax rate, not the room rate.

The same software runs the restaurant counter, so the bill and the folio move together. No re-keying at night audit.

  1. 01Waiter closes table 6
  2. 02Charge to room 106
  3. 03Desk confirms surname
  4. 04On the folio, ₹640
End of day

One sheet you can hold against the book.

Everyone who came in, everyone who left, who is still in house, what was charged and what was collected — for any date, giving the same numbers whenever you run it.

Example day. Figures are illustrative and internally consistent with the front desk shown above.

Working today

Everything the desk needs is already built.

This is not a proposal for software we would write for you. You can watch a guest checked in, billed and printed before you decide anything.

  • Room grid with live status for every room
  • Check-in with advance, ID capture and photograph
  • Folio, payments, and rebooking for the next night
  • Checkout with a GST tax invoice
  • Printed guest registration card on your letterhead
  • Printed police register sheet for any date range
  • Daily revenue, occupancy, ARR and RevPAR
  • Collections split by cash, UPI and card
  • Restaurant and bar bills charged to the room
  • Rooms, rates and GST bands you set yourself

Door locks and key cards

Scoped separately for each property: we photograph the lock make and model on site, check the card encoding against that vendor, and quote it as its own piece of work. Everything above runs the same with or without it.

Getting you live

On the desk in a week.

  1. Day 1

    Setup, one afternoon

    We enter your rooms, room types, tariffs and GST bands with you, and create a login for each person on the desk.

  2. Days 1–7

    First week, book alongside

    Standard practice on any changeover: the desk enters each guest in both places and we check the day sheet against the register every evening, so you see the two agree before you rely on the screen.

  3. Then

    Then the desk runs on it

    Registration cards, bills and the police register print from the software. The book closes when you say so.

  4. After

    Support after that

    Reach us by phone. Your data stays yours, and we hand it over in a readable form whenever you ask.

Pricing

Pricing and what we need from you.

To be confirmed

We haven't fixed a public LodgeOS price yet, so we won't put a made-up number here. It is agreed with you, per property.

  • Annual licence per property
  • Covers the front desk, the register, the reports and support
  • Setup and installation are included

The restaurant counter is RestaurantOS, priced separately at ₹2,100 / month per branch, only if you want it.

Ask for a quote

What we need to start

  • Your room list, types and current tariffs
  • A copy of your check-in form and register page
  • Your GSTIN and the current tax bands from your accountant
  • A computer at the desk with a browser and a printer
  • One person on the desk to work with for the first week
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